Recently a client approached me with an A4 archive box full of suppliers’ invoices, and a couple of bank statements.
I was just given the box, and asked to record all the transactions – I had no idea of the nature of the business, no opening balances – nothing. I looked through the paperwork and proceeded to find a pattern of transactions.
With many years’ experience as a bookkeeper, I was able to work out how many of the payments were made, though it proved to be quite a challenge, owing to the way that the client has been keeping the paperwork, such as:
A simple extra 30 seconds each time the client made a payment would have saved me a few minutes in trying to track down what the client had done. All those extra minutes turn into hours, and turn into increased fees for their book keeping.